E-Business strategy for Waring:-
The company has a vision of changing the conventional way of getting the warehouses on a long contractual basis by providing a platform where the
organisations can choose the location from waring’s wide network wherever they want and
pay for just the space that they have occupied and just for the time that they have occupied.
There are following tools I can use that for tracking physically and financially
1. Enterprise Resource Planner
2. Website of Waring
We will use E-warehouse with ERP. Our basic functions are following
1. Registering Product
2. Registering Vendor
3. Registering Customer
4. Registering Warehouse
5. Connecting Website of Waring with ERP
We need to register our product to track physically and financially. This function is more important for customers and vendors to track the item where the item is, Which warehouse will allocate to this item, When will item release for another warehouse, Which company has warehouse (This can be done by customization because in standard we don’t the company warehouse) how much will be inventory cost, Deciding route of warehouse and finically Item allocation should be cheap in every manner.
Before Registering Item we need to do these following things:
1. Define Item group
2. Define Item Model Group
3. Define Dimension Group
4. Define Product dimension group
5. Define Tracking dimension group
6. Define Storage dimension group
7. Define unit dimensions
8. Define Product attribute
9. Define Product attribute group.
After done these following things we need to do register item, with company profile. Make it datatable and connect with Website of Waring. All items are register is such type of box and every boxes has size and color. Every box has variant with spoil item and non spoil items.
Item groups are used to group similar items together that share a similar posting profile.You have to set up at least one item group as a prerequisite for inventory processing.
Item groups serve these three main purposes
Defining the set of ledger accounts for accounting entries for a collection of products classified within that item,
To report detailed financial information and queries.
Creating other product related reports.
Item model groups
Determine how items are controlled and handled on item receipt and issue.
Determine how we calculate the consumption of an item or items.
Product dimensions are characteristics that are used to identify a product variant.
We can use combinations of product dimensions to define product variants. At least one product dimension has to be defined for a product master in order to create a product variant.
The available product dimensions are configuration, color, size, and style.
The product variant names are based on product dimension values.
In order to display the product variant names in a translated version on an external source document, like an invoice, you can translate the product variant names into the customer’s language.
Product dimensions are assigned to product masters. The product dimension group determines what product dimensions are available to assign to a product master.
Define of size
Size is very important for us our whole system depends on Size. We decide the prize on the basis of size.
Inventory storage dimensions
Include site, warehouse, location, inventory status and license plate.
These can be allocated to products only when the product storage dimension group allows for it.
Where and how a product is stored is determined by its storage dimension.
Tracking dimension group
· Traceability for many companies is necessary for quality assurance purposes and for dealing with product warranties.
· Serial and batch numbers are inventory tracking dimensions and can only be allocated to items where the tracking dimension group allows for it.
· The tracing features of ERP can be used to look into causes and initiate product re calls based on tracking dimensions, such as item and batch numbers within a legal entity.
· Serial Number and Batch Number are necessary for tracking item, But Batch numbers for spoiled item. And serial number for those item which does not spoil.
unit of measure
· A unit of measure is a standard base or a derived division of quantity that’s used for measurement or exchange.
· Unit conversions define formulas to convert between units of measure.
· One unit conversion can be associated with each unit of measure.
Conversion rules can be set up to be
1. product specific.
This unit of measure used inventory and costing of inventory. In product specific define per boxes.
Now, we need to register vendor. Now, I am telling you what is vendor for us. Vendor is master of warehouse. What will ERP do with vendor registration? There are following process.
1. Define vendor group
2. Define vendor profiling
3. Define vendor trade agreement
4. Define purchase agreements
5. Creating purchase order
6. Define Vendor charge group
7. Manage Vendor invoices
We can use vendor groups, for example, to set up automatic posting to general ledger accounts for revenue that’s generated by vendors. Also, we can set up ledger accounts for automatic transactions that are generated from receipt and inventory issue.
Vendor Posting Profile:-
In the vendor posting profiles, the summary accounts are defined for vendors which control where invoices and payments will post that are selected to post to a vendor account.
Trade agreements are fixed price or discount agreements set up for one or more vendors who will be selling individual or multiple products.
Create Charges Codes
Charges codes are codes you can use to track sales amounts in addition to line items. For example, you might have freight and insurance charges on a purchase order which might be itemized separately on the purchase order.
Creating purchase order.
A purchase agreement is a contract committing a customer to buy a product in a defined quantity or amount over time in exchange for special pricing and discounts.
Manage vendor invoice
A payment schedule consists of consecutive payments in set time intervals, and they can be a set amount or a specified amount of payments in which the amount owed is divided to create equal payments.
We use a term of payment for calculation of the due date based on the date of the invoice.
A vendor invoice for a purchase order is an invoice that is attached to a purchase order.
Invoice matching is the process of matching vendor invoice, purchase order, and product receipt information.
Settle the Vendor’s payment by electronic in payment method.
Now, we need to register customer. Now, Customer for us who wants to inventory for short time period that is in already parcel. These Customers are like flipkart, Sneapdeal, Amazon etc.
1. Customer group
2. Trade agreement
3. Credit Limit
4. Create Charges Codes
5. Create Customer Sales Agreements
6. Create Sales order
7. Manage customer invoice.
8. Electronic Payment by customer
customer groups can be used to set up automatic posting to general ledger accounts for any revenue generated by customers. Also you can set up ledger accounts for automatic transactions generated in connection with receipt and inventory issue.
Trade agreements can be configured for a specific customer or product, groups of customers or groups of items, all customers or all items.
Credit limit :-
you can specify the maximum amount of credit to extend to your customers.
Charges codes are codes you can use to track sales amounts in addition to line items.
A sales agreement is a contract committing a customer to buy a product in a defined quantity or amount over time in exchange for special pricing and discounts.
Create Sales Order.
A customer invoice for a sales order is a bill that an organization gives to a customer in connection with a sale.
Registering Warehouse is very important steps. There are following steps
1. Define Dimension of warehouse
2. Distribution of warehouse in Location ID.
3. Define Packing slip
4. Define Activate warehouse’s Path
Define Dimension of warehouse
All item transactions can be marked with the details of the warehouse, which will then follow the transactions throughout the system.
Distribution of warehouse in Location ID
Distribution of warehouse in location ID, divide into small Part, Depend on Size of boxes which is used or more register box comes.
Define Packing slip
After creating Sales order we register box then define Packing slip.
Define Activate warehouse’s Path
When Packing slip done by warehouse management we define Path by basis of Assignment algorithm.
Connecting Website of Waring with ERP
1. Customer Register
2. Item Register
3. Vendor Register
4. Warehouse Register
5. Warehouse availability
6. Warehouse Costing
Registration of customers with company’s Address. These data goes into ERP . ERP is controlling by us.
Registration of item with size of boxes. The data goes into ERP.
Vendors register himself with vendor’s Address. These data goes into ERP.
Warehouse register with cost. These data goes into ERP.
The Warehouse availability in that route with cost will shows into warehouse available form after item registration. These data comes through ERP.
These costing done by assignment algorithm , Which done by machine by using algorithm. When we do costing by automatically.